1 (855) 691-7268 info@saot.ca

PRIVACY POLICY

Created: January 1, 2025

INTRODUCTION

The Society of Alberta Occupational Therapists (“SAOT” or “we”) respects your privacy and is committed to protecting it as set out in this policy.

This policy describes how we collect, use, and disclose the personal information of our members, individuals who access SAOT products and services, and our website users (“you”) on www.saot.ca (our “Website”).

We will only use your personal information in accordance with this policy unless otherwise required by applicable law. We take steps to ensure that the personal information that we collect about you is adequate, relevant, not excessive, and used for limited purposes.

In this policy, “personal information” means any information about an identifiable individual, or information that permits an individual to be identified. Personal information excludes anonymous or de-identified data that is not associated with a particular individual. It also excludes the collection, use or disclosure of an individual’s business contact information, such as an individual’s name, position name or title, business telephone number, business address, business e‑mail address, business fax number and other similar business information, if the collection, use or disclosure is for the sole purpose of enabling the individual to be contacted in relation to the individual’s business responsibilities.

This policy applies to information we collect, use, and disclose about you:

  • On this Website.
  • In email, text, and other electronic messages between you and this Website.
  • When you provide information through the Website, including through the membership registration or renewal process, through the member portal, or when you register for any SAOT product or service.
  • When you provide information through email or any other exchanges with SAOT.

The Website may include links to third-party websites, plug-ins, services, social networks, or applications. Clicking on those links or enabling those connections may allow the third party to collect or share data about you. If you follow a link to a third-party website or engage a third-party plugin, please note that these third parties have their own privacy policies, and we do not accept any responsibility or liability for these policies. We do not control these third-party websites, and we encourage you to read the privacy policy of every website you visit.

Please read this policy carefully to understand our policies and practices for collecting, using, and disclosing your information.

If you do not agree with our policies and practices, your choice is not to use our Website, not to access any SAOT products or services, and not to join membership with SAOT. By using our Website or by submitting personal information to us, you consent to the contents of this policy. If you do not agree to the contents of this policy, or to our collection, use, disclosure and management of your personal information as described in this policy, you are not permitted to use this website or to send us your personal information.

This policy may change from time to time (see Changes to Our Privacy Policy).

INFORMATION WE COLLECT ABOUT YOU

We collect and use several types of information from and about you, including:

  • Personal information, that we could reasonably use to directly or indirectly identify you, such as your name, mailing address, e-mail address, telephone number, Internet protocol (IP) address used to connect your computer to the Internet, username or other similar identifier, and any other identifier we may use to contact you (“personal information”).

We provide an opportunity for users to unsubscribe from our email lists on an ongoing basis by emailing us at info@saot.ca .

  • Business-related information, namely information that relates to your business duties, including: title; duties; business address; business email address; and business telephone number.
  • Non-personal information, that does not directly or indirectly reveal your identity or directly relate to an individual, such as demographic information, or statistical or aggregated information. Statistical or aggregated data does not directly identify a specific person, but we may derive non-personal statistical or aggregated data from personal information. For example, we may aggregate personal information to calculate the percentage of users accessing a specific Website feature.
  • Technical information, including your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, or information about your internet connection, the equipment you use to access our Website, and usage details.
  • Non-personal details about your Website interactions, including the full Uniform Resource Locators (URLs), clickstream to, through and from our Website (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, or any phone number used to call our customer service number.
HOW WE COLLECT INFORMATION ABOUT YOU

We use different methods to collect your information, including through:

  • Direct interactions with you when you provide it to us, for example, by filling in forms or corresponding with us by phone, email, or otherwise, and by the information provided during the membership registration and renewal processes or during the processes of accessing any SAOT products or services.
  • User contributions. You may also provide information for us to publish or display on public Website areas or transmit to other Website users or third parties.
  • Automated technologies or interactions, as you navigate through our Website. Information collected automatically may include usage details, IP addresses, and information collection through cookies and other tracking technologies.
  • Third Parties, including through BrokerLink, in order to coordinate the provision of BrokerLink’s insurance to SAOT members and ensure all policy holders have the requisite SAOT membership.
Information You Provide to Us

The information we collect directly from you may include:

  • Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to become a member of SAOT or renewing your membership, registering for any SAOT products or services, and subscribing to our emails.
  • Records and copies of your correspondence (including email address), if you contact us.
  • Your responses to surveys that we might ask you to complete for research purposes.
  • Details of transactions that you carry out through our Website and in the fulfillment of your membership registration or renewal. You may be required to provide financial information before registering or renewing your membership through our Website.
  • Your search queries on the Website.

You may also provide information to be published or displayed (hereinafter, “posted”) on public areas of the Website or transmitted to other users of the Website or third parties (collectively, “User Contributions”). Please note that your User Contributions are posted and transmitted to others at your own risk.

Information We Collect Through Cookies and Other Automatic Data Collection Technologies 

As you navigate through and interact with our Website, we may use cookies or other automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including details of your visits to our Website and information about your computer and internet connection. The information we collect automatically is statistical information and may include personal information. We may maintain or associate this information with personal information we collect in other ways or receive from third parties.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
  • Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings that are used for browser cookies.
  • Web Beacons. Pages of our Website may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages and for other related website statistics.
HOW WE USE YOUR INFORMATION

We use information that we collect about you or that you provide to us, including any personal information, for the purposes of:

  • Presenting our Website and its contents to you.
  • Assessing your eligibility for membership in SAOT.
  • Providing you with information, products, or services that you request from us.
  • Providing you with notices about your membership, including expiration and renewal notices.
  • Fulfilling the purposes for which you provided the information or that were described when it was collected, or any other purpose for which you provide it.
  • Carrying out our obligations and enforcing our rights arising from your membership with SAOT, including for billing and collection or to comply with legal requirements.
  • Obtaining statistical information for use by SAOT for health human resource planning and other research relevant to the occupational therapy profession.
  • Hiring staff and other contractors necessary to conduct the work of SAOT.
  • Providing contact information to third parties, with permission of the individual, for dissemination of information and products relevant to the occupational therapy profession and/or the work of SAOT.
  • Providing information to third parties, including BrokerLink, to coordinate the provision of BrokerLink’s insurance to SAOT members and ensure all policy holders have the requisite SAOT membership.
  • Improving our Website, products or services, marketing, or customer relationships and experiences.
  • Investigating complaints regarding the conduct and/or actions of a member.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

We may also use your information to contact you about our own and third-parties’ goods and services that may be of interest to you, as permitted by law. If you do not want us to use your information in this way, please e-mail us at info@saot.ca .

DISCLOSURE OF YOUR INFORMATION

We may disclose personal information that we collect or you provide as described in this privacy policy:

  • To fulfill the purpose for which you provide it.
  • To BrokerLink, to coordinate the provision of insurance to SAOT members and ensure all policy holders have the requisite SAOT membership.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.
TRANSFERRING YOUR PERSONAL INFORMATION

We may transfer personal information that we collect or that you provide as described in this policy to third parties, including BrokerLink, who are obligated to keep personal information confidential, use it only for the purposes for which we disclose it to them, and to process the personal information with the same standards set out in this policy.

By submitting your personal information or engaging with the Website, you consent to this transfer, storage, or processing.

CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

  • Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this Website may not be accessible or may not function properly.
  • If you have opted in to receive certain emails from us but no longer wish to have your email addressed used by us to promote our own or third parties’ products or services, you can opt-out by sending us an email stating your request to info@saot.ca .
  • If you do not want us to share your personal information with third parties for promotional purposes, you can opt-out by sending us an email stating your request to info@saot.ca .
DATA SECURITY

The security of your personal information is very important to us. We use physical, electronic, and administrative measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

DATA RETENTION

Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Under some circumstances we may anonymize your personal information so that it can no longer be associated with you. We reserve the right to use such anonymous and de-identified data for any legitimate business purpose without further notice to you or your consent.

ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes. By law you have the right to request access to and to correct the personal information that we hold about you.

We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal information that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to provide you with access to some or all of the personal information that we hold about you, or we may have destroyed, erased, or made your personal information anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

WITHDRAWING YOUR CONSENT

Where you have provided your consent to the collection, use, and transfer of your personal information, you may have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us at info@saot.ca . Please note that if you withdraw your consent, we may not be able to provide you with a particular product or service. We will explain the impact to you at the time to help you with your decision. 

CHANGES TO OUR PRIVACY POLICY

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users’ personal information, we will notify you by posting a notice on the Website home page.

CONTACT INFORMATION AND CHALLENGING COMPLIANCE

We welcome your questions, comments, and requests regarding this privacy policy and our privacy practices. Please contact us at:

Robin Telasky
Executive Director
executivedirector@saot.ca

We have procedures in place to receive and respond to complaints or inquiries about our handling of personal information, our compliance with this policy, and with applicable privacy laws. To discuss our compliance with this policy please contact our Executive Director using the contact information listed above.